- BASIC EDUCATION LIBRARY LEARNING COMMONS
Ground Floor of the Assumption Chapel
- SENIOR HIGH SCHOOL/ COLLEGE LIBRARY
Second Floor, Immaculate Conception Building
The Library and Audio-Visual Center aspires to be a catalyst of social transformation for the formation of Ignacian Marian leaders through updated collection, innovative services, and sharing of practices and community resources in an interconnected world.
Service Hours: Monday to Friday: 7:00 a.m. to 4:00 p.m.
Contact Number: 83736847 to 49
local 107 – Basic Education Library Learning Commons
117 – SHS/ College Library
E-mail address: firstname.lastname@example.org
*Closed on Saturdays, Sundays, and Holidays
For Grades 2 to 6 pupils and Grades 7 to 12 students, school ID is used in borrowing print and electronic books and availing of other library services. Kindergarten and Grade 1 pupils are not required to have Borrower’s Cards. The teacher-in-charge will be the one to borrow from the Library for his/ her class and is responsible for the care and preservation of the said materials.
Onsite use of the Library is permitted observing the health protocols prescribed by the DOH and SMCQC. Activities that will require a longer stay, e.g. reading print books, newspapers, use of the library as a learning room are allowed on a limited number of faculty/ students only. Removal of chairs from the reading area is not allowed. In the event of impending overcrowding, faculty/ pupils/students will not be permitted to wait outside the library.
Circulation and Fiction Collection:
The Circulation Collection is arranged based on the Dewey Decimal Classification Scheme; the Fiction Collection is arranged according to Author’s Number.
These are books removed from the shelves as requested by the faculty or by the pupils / students on specific period of time. These will be placed at the shelf inside the circulation counter. These are books or other collection of the library of limited copies but often used by faculty and pupils /students.
General Reference Collection:
Print resources are “For Inside Use Only”. These include dictionaries, encyclopedias, almanacs, yearbooks, directories and atlases. Online references can be accessed remotely.
Filipiniana, Rizaliana, Mother Ignacia Collection:
- Filipiniana Collection are books written by Filipino authors, the subject of which is about the Philippines.
- Rizaliana are books about Dr. Jose P. Rizal. These books are found in the Filipiniana Section.
- Mother Ignacia Collection is the special collection about the foundress of the RVM Congregation and its history. These books are found in the Filipiniana Section and are classified as reserved and overnight books.
These are collection of books intended for beginning readers. This collection is “For Room Use Only”.
Print and Online Resources:
These are electronic books, database, newspapers, entertainment magazines and scholarly journals of current and back issues which may be used in leisure reading or as reference for research. Print periodicals are “For Room Use Only” while online resources can be accessed remotely by Log-in ID and providing the password.
1. Walk-in Client
- Pupils/students, faculty and personnel shall make their Atriuum Account prior availing of Library and AVC services.
- Pupils/students, faculty and personnel may use their Atriuum Account for the checking of the availability of the Library Materials.
- Pupils/students, faculty and personnel are encouraged to use the “Booking/Reserve” features in the Atriuum Library System in borrowing the Library and Audio-Visual materials
- Pupils/students, faculty and personnel may claim their reserved books in the library the day after they reserved the materials.
- Pupils/students are allowed to borrow five (5) books for one (1) month (2 Filipiniana / 3 General Collection and/or Fiction)
- Faculty/ Personnel are allowed to borrow ten (10) books for three (3) months.
- Pupils/students, faculty and personnel are encouraged to put the returned materials in the returning box placed outside the library.
- No fines shall be implemented for overdue books.
- Lost books shall be replaced or paid with the corresponding current price plus 10% processing fee.
- The Librarian shall update pupils/ students, faculty and personnel library account/ record;
- The Librarian shall check-out materials / equipment through the school ID;
- The Librarian shall issue receipt to the borrower;
- The Librarian shall sign and file the duplicate receipts in the Circulation Counter; and
- The Librarian shall check-in and inspect the returned materials/equipment.
- Pupils/students, faculty and personnel shall reserve the book/s through Atriuum Library System.
- Pupils/students, faculty and personnel are requested to provide all necessary information in their Atriuum Account for smooth flow of communication.
- The Librarians will check the book if it is available.
- The Librarians will inform the pupils/students, faculty, and personnel on the availability of the reserved materials thru direct message in their MS Teams Account.
- The pupils/students, faculty and personnel is responsible for the item borrowed from the time it was borrowed until it has been returned in the Library.
- Pupils/students, faculty and personnel will be fined for damaged and lost items.
- LIBRARY AND AUDIO-VISUAL
A. ACCESS TO ATRIUUM LIBRARY SOFTWARE
- a. The pupils/students, faculty and personnel may access the Atriuum Library Software by going to https://smcqc.booksys.net/opac/smcqc/index.html#menuHome.
b. Once the link is accessed, the students, faculty and personnel will be able to make their Atriuum Library Account and explore the different collections available in the Library and Audio - Visual Center.
c. To be able to make an account, a step by step procedure will be provided to the pupils/students, faculty and personnel through Online Orientation via MS Teams or electronic mail.
d. The librarian will confirm the request made by the students, faculty and personnel.
e. Once request is confirmed, the pupils/students, faculty and personnel may already explore the different features of the Atriuum Library Software.
B. ACCESS TO ONLINE RESOURCES
a. Online resources of the library are available to all bonafide SMCQC pupils/students, faculty and personnel.
b. The pupils/students, faculty, and personnel may avail of the resources by sending an email of request to the Library and AVC email address (email@example.com).
c. Pupils/Students may select their preferred online resource from the list that will be provided by the librarians or through the SMCQC website or FB page.
d. Once the identity of the parent/ pupil/student is verified, the librarians will send the access (username and password) of the preferred online resources.
e. The use of online resources is extended to parents to assist their children in their personal, educational and research needs.
f. The use of the online resources is for personal, educational and research needs only. It shall NOT be used for commercial purposes.
C. ASK-A-LIBRARIAN / VIRTUAL REFERENCE SERVICE
- a. The virtual reference service is open for all pupils/students, faculty and personnel.
b. Users may send their queries and ask for assistance through the following email addresses:
- c. This service is available from Mondays to Fridays at 8:00 a.m. to 3:00 p.m.
D. ONE-ON-ONE TUTORIAL (HOW TO USE THE ONLINE RESOURCES)
- a. The pupils/students, faculty and personnel may opt to avail of this service if they are still confused on how to access the different Online Resources offered by the Library and AV Center.
b. The pupils/students, faculty and personnel may request for a one-on-one tutorial with the librarians through MS Teams, Google Meet, or Zoom. They can set an appointment by sending an email at firstname.lastname@example.org.
c. This service is available from Mondays to Fridays at 8:00 a.m. to 3:00 p.m.
- a. As physical access to the library is not possible during this time of pandemic, pupils/students, faculty and personnel may opt to have the books they want to borrow be delivered right in their doorstep.
b. Books may be delivered via courier services - Grab, Lalamove, Angkas, or Mr. Speedy. Delivery fee will be shouldered by the borrower.
c. The maximum number of books that may be borrowed are the following:
- Grade 2 to 3 pupils - 3 books
- Grade 4 to 12 pupils/ students - 5 books
- College Students - 5 books
- Faculty/ Personnel - 10 books
- d. Grab-a-Book Service is available from Mondays to Fridays at 8:00 a.m. to 3:00 p.m.
e. The due date for the books borrowed via Grab-a-book are the following:
- Pupils/Students - 1 month (renewable once)
- Faculty and Personnel - 3 months (renewable once)
- f. If the pupil/student/ faculty/ personnel opt to avail of this service, they may send an email at email@example.com with the following format for the request:
Title of books:
- g. Preparation of requested books will take up to 1-2 days. A message will be sent to the borrower once books are ready for delivery.
h. The borrower must inform the librarian if they will return the books for proper coordination and plan of action.
i. All personal information gathered for the Grab-a-Book Service is between the Library and AVC and the borrower only. The borrower’s privacy is the utmost priority.
- F. SECURITY
a. The identity of the pupils/students will be verified by sending a picture of the pupil’s/student’s ID for SY 2022-2023 (if available) to the librarians. This is for security purposes and will be subject to confidentiality.
b. The validity of usage will be until the end of SY 2022-2023.
c. The password of the online resources will be changed by June 1, 2022.
d. A new account (username and password) will be sent to the pupils/ students once they have sent a proof of enrollment for SY 2022-2023.
e. Same guidelines and procedures will be implemented once the identity of the pupils/students had been verified.
- GUIDELINES ON THE USE OF THE LIBRARY AND AUDIO-VISUAL CENTER FACILITIES
A.1 BEd Library Learning Commons
1. Pupils/ students shall be allowed to enter the Library during dismissal time only.
2. Pupils/ students that will be allowed to enter the Library will be at fifteen (15) pupils/ students at a time only.
3. To accommodate other pupils/students who want to use the library facilities, pupils/ students shall be allowed to stay in the Library for a maximum of thirty (30) minutes only.
4. Pupils/ students must log in and out using the Library Logbook.
5. Pupils/ students with prior reservation of books to be borrowed shall be allowed to enter the library to claim his/her books. A drop box outside the library will be provided for those who will be returning their borrowed books. A direct message to their MS Teams Account e-mail address will be sent once the returned books are checked-in in the system. Returned books shall be quarantined for seven (7) days.
6. Close shelf system will be implemented. The librarian will be the one to retrieve and return the books on the shelf. Pupils/ students that will stay in the library shall be assisted by the librarians.
7. The use of computer units/ tablets will be for academic and research purposes only. No leisure browsing will be allowed. Computer units will be sanitized every after use.
8. Wearing of face masks will be implemented at all times.
A.2 SHS/ College Library
1. Entrance to the College Library will be the door facing the quadrangle. The Exit door that will be utilized is the one facing the Annunciation Hall.
2. The Computer and Reading Area will only accommodate fifteen (15) students at a time only.
3. Students must log in and out using the Library Logbook.
4. Specific services shall be implemented on a specific time slot on a First Come, First Served basis:
a. Borrowing and Returning – 11:00 a.m. to 2:00 p.m.
b. Printing Services – 7:00 a.m. to 9:00 a.m.
Note: Students claiming these services beyond these hours will not be accepted.
5. Library materials must be booked through the Atriuum Library Account prior to visiting the library for the librarian to prepare the needed titles/ resources ahead of time.
6. Pupils/Students with prior reservation of books to be borrowed shall be allowed to enter the library to claim his/her books. A drop box outside the library will be provided for those who will be returning their borrowed books. A direct message to their MS Teams Account/ e-mail address will be sent once the returned books are checked-in in the system. Returned books shall be quarantined for 7 days.
7. Close shelf system will be implemented. The librarian will be the one to retrieve and return the books on shelf.
8. The use of computer units will be for academic and research purposes. No leisure browsing will be allowed. Computer units will be sanitized every after use.
9. All windows will be opened. Airconditioning units will not be utilized.
10. Wearing of face masks will be implemented at all times.
- AUDIO VISUAL CENTER
Second Floor, Immaculate Conception Building
The Audio Visual Center houses the non-print educational materials and equipment for instructional and institutional activities. Services are available for faculty and personnel only. Services for students will resume once face-to-face instruction is allowed.
Service Hours: Monday to Friday : 7:00 a.m. to 4:00 p.m.
Contact Number: 83736847 to 49 local 118
E-mail address: firstname.lastname@example.org
*Closed on Saturdays, Sundays, and Holidays
AUDIO VISUAL RESOURCES:
- Visual Materials
These include charts, kits, diorama, posters, pictures, maps, globes, transparencies, models, shapes and other visual materials.
- Audio / Video Materials
These include CDs, DVDs, VCDs, audio online and cassette tapes to supplement the needs of the faculty and pupils / students for teaching and learning.
- Audio Visual Equipment
AV equipment include LCD, DVD Player, Boombox with Bluetooth and USB Player, CD Cassette Player, Documentary Camera, TV,Hite Board, Karaoke, different kinds of cameras like digital camera and video camera, etc.
- Musical Instruments
These include guitars, keyboards, tambourines, beatbox, maracas and ukulele.
A pupil/student must present his/her ID to avail of AV resources.
Elementary, Junior High School and Senior High School Pupils/Students
1. Only Grades 4 to 12 pupils/students will be allowed to borrow from the Audio Visual Center.
2. Basic Education pupils/students are allowed to borrow AV materials and equipment for a maximum of two (2) hours and may be renewed for another hour unless overdue or needed by others. Only the following may be borrowed by the pupils/ students:
guitars CD player ukulele
Other AV materials and equipment not mentioned above, if needed in any school activity, may be borrowed by the teacher-in-charge / professors.
3. Overdue materials and equipment will be charged Php 10.00 per hour per material and equipment, excluding Saturdays and Sundays and holidays. Pupils/Students are not allowed to borrow AV resources during examination days.
JOB REQUEST SERVICE
1. The requesting pupil/student/faculty/personnel shall fill out the Job Request Form (VPAdmi-LIBAVC-FO-014).
2. Requests for documentation, dubbing and recording, data transfer and transferring of pictures to USB and CD should be filed 3 days before the actual need of the material. Urgent request shall be subjected to the availability of the AV personnel.
3. Blank CDs or USBs should be provided by the requestor.
- GUIDELINES ON THE USE OF THE AUDIO-VISUAL CENTER FACILITIES
1. Pupils/ students shall NOT be allowed to enter the Audio Visual Center.
2. All transactions (borrowing, reservation, returning) will be made through the window near the entrance door of the Audio - Visual Center.
3. Remote controls of LCD and TV shall be endorsed to the Class Advisers for one whole school year.
4. The Atriuum Library System shall be implemented in the borrowing of AV equipment.
5. Guitars, CD Players and other equipment shall be sanitized and quarantined every after use.
6. Immediate installation of equipment shall be accepted on a case - to - case basis. All users should request roving equipment three (3) days before the date of use.
7. Immediate repair/ check-up of equipment will NOT be accepted.
- LOST AND DAMAGED LIBRARY AND AUDIO-VISUAL RESOURCES
1. Lost/Damaged Library and AVC resources should be reported at once so that overdue fines will not be imposed. Accounts should be settled within a week after the reported loss. Expensive resources can be settled within the school year before the signing of clearance.
2. Lost/Damaged resources should be replaced with the same brand or model, author, title or latest edition on a specific period. If the book or AV material or equipment is irreplaceable, 100% acquisition and processing expenses must be paid to the Accounting Office.
3. Lost or Damaged borrowed AV materials and equipment should be reported to the Librarian. However, loss/es or the extent of damaged of borrowed materials and equipment, if occurred during the borrowed period, shall be the responsibility of the borrower.
- CONDUCT AND DISCIPLINE
1. All Library and AV Center users are expected to manifest proper behavior and contribute to the Library and AV Center atmosphere conducive to study and research. Silence must be maintained at all times.
2. Books are treated as friends, therefore, care and proper handling of Library and AV Center resources are encouraged.
3. All personal belongings must be deposited near the entrance door before entering the Library.
4. Eating, sleeping and talking loud inside the Library and AV Center are not allowed.
5. Stealing, vandalism, accessing pornographic materials and hiding Library and AVC resources are strictly prohibited. Anyone found guilty will be subjected to disciplinary action.
6. All materials brought out of the Library and AV Center should be properly charged out in the Circulation Counter.
7. Electronics items (e.g mp3, mp4, iPad, iPhone, Tab) should be in silent mode or turned off while inside the Library / AV Center.)